For manufacturers

Repeat seller letters after the commercial offer

Two follow-up seller letters if the client does not respond to the quotation. The completed training example shows a short reply and a clear next step in the correspondence.

How to use

Specify the date of the original proposal and the customer's task.
Formulate one clear question about the next step.
Offer a response, clarification, or request closure without pressure or an automatic promise of a discount.

Result: Two seller letters, a completed example, and a note of the next step.

Working files

Editable form · DOCX Form and example in Markdown · MD

Files are available without registration. Save a copy and fill in your company details. Downloadable files are in Russian; the instructions on this page are translated.

20 Seller Follow-up Letters After Commercial Offer

Choose a message that asks for the reply you need. Before sending, check the recipient, attachments, quotation number and version.

Find out the stage

Subject: RFQ [number] dated [date] — [goods or project]

[Name], good afternoon. On [date], we sent quotation [number, version] for [product, quantity]. Could you please let us know whether the offer is under review or the purchase has been postponed? If [document or parameter] is missing, we will send it. A reply such as “under review, return on [date]” or “postponed for now” is sufficient.

[Signature and contact]

Approve one clarification

Subject: RFQ [number] — clarify [condition]

[Name], good afternoon. To update quotation [number, version] for [product], we need to confirm [one condition]. Should we keep [option A], or is [option B] required? After your reply, we will prepare [document] by [real agreed deadline].

[Signature and contact]

If the lead time is unknown, agree it after the response. Do not promise fabricated readiness or a discount.

Training example: Quotation UCH 24 version 1, 20 bushings, drawing VT 02 revision B. Need the reply "20 pieces" or "recalculate for ___ pieces"; then update the quotation and agree on the deadline. This is a check of text clarity, not the result of actual correspondence.

Company and addressee: […].

Quotation and date of sending: […].

Last agreed contact: […].

Open condition: […].

Question: […].

Response or absence of response: […].

Next action and date: […].

Editable letters and completed example: 20 Follow-up Letters After Commercial Offer.docx.

Updated: October 1, 2026. Training examples do not confirm experience in fulfilling a real delivery.