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Supplier approval matrix
Supplier approval matrix: mandatory requirements, confirmations, deviation approvals, and open questions. Training example and fillable working form.
How to use
- First establish the mandatory admission conditions without scoring weights.
- Mark completion, confirmation, and the open question for each condition.
- Compare price only among comparable and eligible options.
Result: Approval matrix and list of open requirements.
Working files
Files are available without registration. Save a copy and fill in your company details. Downloadable files are in Russian; the instructions on this page are translated.
Register a company from ChinaSupplier approval matrix
Purpose: to close mandatory requirements and approvals before comparing prices. An empty cell does not mean compliance. The working XLSX contains a blank form and a separate training example.
Procurement: [number]. Task and revision: [number]. Verification date: [date]. Responsible: [full name/role].
| Supplier | Requirement | Required: yes/no | Response: confirmed/rejection/no response | Document and date | Decision: compliant/approved/rejected/pending | Authorized representative | Basis for decision | Next step |
|---|---|---|---|---|---|---|---|---|
| [Name] | [One verifiable condition] | [Yes/No] | [Status] | [File, item, date] | [Status] | [Full name/role] | [Letter/minutes, date] | [Question, responsible person, deadline] |
Supplier summary: [not admitted / pending / ready for the next stage]. Basis: [lines]. Additional company checks: [list]. The formula in XLSX assembles only recorded statuses and does not replace employee decisions.
Sources and limitations
- Transparent Business of the Federal Tax Service — Identification of a legal entity; not confirmation of production. Checked: .
Updated: . Training examples do not confirm experience in fulfilling a real delivery.