For manufacturers
Partial response to the RFQ
How to prepare a partial response to an RFQ: keep the item numbers, show statuses, ask a technical question, and agree on delivery of the proposed volume.
How to use
- Include in the letter only the discrepancies that hinder calculation or ordering.
- Assign a status to each line and suggest a specific next step.
- Check who should respond and by what date.
Result: a short letter with the status of each line.
Working files
Files are available without registration. Save a copy and fill in your company details. Downloadable files are in Russian; the instructions on this page are translated.
Register a company from ChinaPartial response to the RFQ
Purpose: to show the buyer the exact scope of the offer and the status of each initial item. First check whether the request allows a partial response.
Status table
| No. from request | Product and quantity | Status | Our response | Open questions |
|---|---|---|---|---|
| [number] | [data] | We offer | [price, lead time, document version] | [none/list] |
| [number] | [data] | Needs clarification | [what is needed for assessment] | [specific question] |
| [number] | [data] | Not offered | [brief reason] | [if necessary] |
Letter
Subject: Reply to request [number] — RFQ for [items], clarifications on [items]
Good afternoon. We have reviewed request [number, date] and specification [number, version]. We offer items [numbers]. For items [numbers], the data below is required. We do not offer items [numbers].
In the attached quotation for the proposed items, the quantity, price, tax terms, lead time, and the event starting its calculation are specified. Delivery is calculated for [exact volume] to [address]. The offer is valid until [date].
To assess positions [numbers], please clarify [questions] and confirm the document version. After receiving the response, we will inform you of the manufacturing possibility and the estimate preparation time.
Please advise whether the proposed item may be purchased separately. If a single set is required, please let us know whether our response may be considered in this configuration.
Attachments: [CP], [status table]. Technical contact: [details].
Before sending
- Each item has been assigned a status.
- Proposed and uncalculated lines are not mixed.
- The total is named as the cost of the proposed part, not of the entire order.
- Price, delivery and lead time have been verified for a partial quantity.
- All deviations and alternative conditions are specified.
Letter to the buyer
Subject: Request ZK-18 — RFQ for item 1 and clarification of item 2
Good afternoon. We have reviewed request ZK-18 dated October 1, 2026, and specification, revision 2.
Item 1, bushing B-04, 80 pcs.: offered. Only this line is calculated in KP-18 according to drawing B-04, rev. 2. The price, tax terms, delivery of this batch, and the lead time with the start event are specified in the appendix.
Item 2, shaft O-09, 40 pcs.: clarification required. The provided drawing does not define a requirement for the specified surface. Please confirm it or send the current revision. Without this information, we cannot confirm the price or lead time.
Item 3, cast housing L-02, 20 pcs.: not offered. Casting is not included in our scope of work.
Please advise whether item 1 may be purchased separately. If a single set is required, please let us know whether the offer may be considered in this configuration.
Attachments: CP-18 for item 1; status table 1–3. Technical contact: [name, phone, email].
When using this, fill in the contact and attach the actual commercial offer with the terms listed in the email. The email itself does not replace these terms.
Updated: . Training examples do not confirm experience in fulfilling a real delivery.