For manufacturers

Sample commercial offer for supply

Working sample of a commercial offer for supply: composition, quantity, price, VAT, delivery, terms, and acceptance. Training example and pre-submission check.

How to use

Fill in the item, version, quantity, and price scope.
Specify payment, delivery, completeness, and lead time; leave unknowns as questions.
Check whether the customer can transfer the lines into the comparison without guesswork.

Result: fillable quotation and educational composition calculation.

Working files

Editable form · DOCX Form and example in Markdown · MD

Files are available without registration. Save a copy and fill in your company details. Downloadable files are in Russian; the instructions on this page are translated.

Sample commercial offer for supply

Purpose: to present a comparable calculation for a specific delivery. A working basis for a standard commercial procurement; special procedure conditions are checked separately.

Quotation No. [number] dated [date]

To: [company, department, contact].

In response to request [number and date], we offer supply of [product] according to specification [number, version]. The following appendices were used for the calculation: [list].

Scope of supply: [items, work, packaging, documentation]. Not included: [list]. Deviations from the request: [description or "none"].

Quantity and unit of measure: [data]. Unit price: [amount]. Lot value: [amount]. VAT: [applicable regime, rate, and amount or the seller's corresponding wording].

Delivery: [address/transfer point; method; whether included in the price; amount if calculated separately]. Unloading: [who arranges it].

Term: [duration and triggering event]. Shipment: [single batch/agreed schedule].

Payment: [terms]. Acceptance and documents: [procedure and list]. Warranty terms: [terms/appendix].

The offer is valid until [date]. Contact for order coordination: [details].

Supplier: [legal entity, TIN, details]. Attachments: [list and versions].

Quotation specification lines

Request No.	Product and document version	Quantity, unit	Unit price	Line amount	Deviations
[number]	[data]	[data]	[amount]	[amount]	[description/no]
[number]	[data]	[data]	[amount]	[amount]	[description/no]

Before sending

The current version of the task was used.
The exact scope of the offer is specified.
Line amounts and total checked.
Tax wording complies with the seller's terms.
Delivery and packaging are included without double counting.
The term has a start event.
All restrictions and open questions have been stated.

Form check in a training supply

In the training example, the line "240 brackets according to drawing KR-17, revision 2" gives 240 × 480 = 115,200 ₽. Delivery of this batch to the agreed warehouse is charged separately at 7,200 ₽, so the total payable is 122,400 ₽. All amounts in this example are final, with taxes already included; the actual seller enters its own tax terms.

If you replace only the heading with "120 brackets" while keeping the amount of 115,200 ₽, the document will become inconsistent. The check is performed using the chain "quantity → unit price → line amount → delivery → total." For two line items, each is checked separately, then the amounts are added. Delivery already included in the line is not counted again in the total.

Before sending the quotation, agree on acceptance procedures, the start of the delivery period and the tax terms.

Sources and limitations

TMK: catalogs and order form — The form asks for the product, region and quantity. The quotation is a training example. Checked: October 1, 2026.

Updated: October 1, 2026. Training examples do not confirm experience in fulfilling a real delivery.